How should you avoid distraction
6 tips for more productivity
Third tip: avoid distractions
Avoiding distractions is an often heard productivity tip, but Womack has two very specific recommendations on this topic. If you want to avoid a colleague or your supervisor contacting you with questions about a certain topic and thus distracting you from your work, you should go to them specifically eight to five minutes before an appointment.
So there is no time for long conversations. Womack then recommends something like this: "I'm working on several topics and have a meeting at 11, so I try to avoid any interruptions. I wanted to ask before the meeting if you have a question or want to tell me something before I do go to the meeting and then deal with my tasks? "
Splitting big tasks in pieces
The trick of having a conversation shortly before an appointment can also be used the other way around. If you need something from a colleague and want to avoid small talk, you simply call your colleague when he or she has to go to an appointment in a few minutes.
Fourth tip: organize tasks by verbs
Womack recommends organizing daily tasks by verbs. The verbs calling, drawing up, looking through, preparing and making an appointment stand for tasks that can usually be completed in 15 minutes. Verbs like plan, discuss, develop and implement stand for larger projects. These tasks should be broken down into smaller work steps. This makes it easier to get going and no longer feels so overwhelmed by a task.
- Tip 8
Analyze the use of video conferencing
- Tip 7
Plan all costs and keep an eye on them
- Tip 6
Maintain consistency across the company
- Tip 5
Meeting the needs of conferences
- Tip 4
Make video as easy to use as possible
- Tip 3
Promote video solutions within the company
- Tip 2
Find out who should benefit from video conferencing
- Tip 1
Carefully plan the local availability of video conferencing
Fifth tip: prepare for extra time
Anyone who is soon waiting for a delayed plane or in a doctor's waiting room should not react in exasperation. Rather, consider this time as extra time to get work done. Womack advises taking tasks with you on such occasions so that you can make a phone call, send an email, or revise a suggestion.
Sixth tip: use shortcuts on your smartphone
Both the Blackberry and the iPhone can save a lot of time by using keyboard shortcuts when typing emails. Womack has stored many shortcuts in his smartphone that he uses to answer e-mails that he receives more often. For example, if someone asks him for tips on how to use Microsoft Outlook more effectively, all he has to do is type in the shortcut "OL" and his answer appears. This saves a lot of time and does not have to answer questions multiple times or search for the appropriate e-mail in the sent folder. Everything about mail on CIO.de
- Knowledge is power
An investment in the further training of your employees demonstrably increases their willingness to learn, commitment and productivity. So if you notice that your own workload flattens out a bit during the summer months, then take the opportunity to inquire about further training opportunities that are beneficial to your skills. If you cannot physically attend courses, try e-learning.
- Fresh air office
Is your office more sauna than office in summer? Then let's get out - if you can! The vitamin D boost will not only have a positive effect on your productivity, but also on your mood.
- New ideas
Actually, summertime is vacation time. If you still (have to) sit in the office, you can also use the summer slump to develop new ideas or tackle projects that you previously had to leave out due to lack of time. Preparatory work can also be worthwhile, because the next stressful high season is sure to come. The fact that the development of new ideas can have a positive effect on your career is a positive side effect that should not be despised.
- Flexible working
The widespread holiday craze and the more sun also ensure that family celebrations, weddings and other celebrations take place in summer. If you can use flexible working hours, you should do so - so you can spend free time with family and friends and still be productive.
- Summer dress code
A simple means of fueling motivation and willingness to perform in offices without air conditioning: a summer dress code. Even companies that are otherwise very formal should approach their employees in this regard. Because more comfort and freedom in the hot months usually also means more productivity.
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