Where do killer contracts find employers

How to Negotiate Your Salary via Email (with Killer Tips + Examples)

The best time to negotiate your salary, be it in person or via email, is after impressing your potential employer but before you sign their offer.

Since most companies email a job posting first, this is the best opportunity to discuss the terms of their compensation package.

Yes, the HR manager or whoever is hired to discuss your salary may be upset at first. It is in their best interest to pay you less, of course. Not that they want to cheat on you, it's just part of their job. Expect initial reactions like,

“I am glad to hear your prospect of working with us. Unfortunately, the base salary we have offered you is the budget we have for the position. "

You may think that there is no room for negotiation. Don't hesitate yet. Stay polite and enthusiastic while negotiating your salary. You are here to negotiate, not to slack off after your first try. So read on and keep the communication lines open.

Salary negotiation email (graphic)

This guide will teach you how to negotiate a job offer via email, get a higher salary and pack better compensation into your new job offer, or get other tangible benefits like more vacation time or a signing bonus. All it takes is a bit of strategy and well-chosen wording. Below are some examples with a number of salary negotiation email templates.

Before you jump into this guide, learn about time-saving email strategies in our new e-book,The Ultimate Guide to Inbox Zero Mastery (Download Now For Free):

Now let's look at the general salary negotiation tactics and tips to get started. Regardless of the situation, there are some best practices to follow.

Email vs. phone or in person: better depending on the situation?

Remember, you shouldn't be bargaining right after receiving the original offer. That means you can ask for more money without thinking twice about what you are offering.

Give yourself some time to think about their offer. Most companies still give you time to review their offer. Use this time to examine every inch of the compensation package - from the base salary to the benefits and incentives.

There is no right answer for which communication medium wage negotiation is better.

Kristin Scarth, Career Services Manager at Employment BOOST, says,

“We always recommend our customers not to have difficult conversations via email. Things are too easily misinterpreted, so we ask you to speak in person or on the phone so that nothing is misunderstood. Also, when you talk about it, you can feel how open the other line is to what you are saying. "

But that's just one point of view. Pierre Tremblay, HR manager at Dupray, says

“Negotiating via email is better for the candidate because he has time to sit down. Bad decisions and impractical situations usually arise from circumstances in which one party feels stressed. Asking for more money on the phone is cumbersome. But email gives you the opportunity and time to summarize your thoughts into a coherent argument. "

And some commentators on this post about salary negotiating via email seem to agree:

Thoughts on salary negotiation by email.

Another commenter said some employers seem to prefer email communications, especially when emailing your first job offer. In this case, negotiating via email - their preferred medium of communication - works well.

Take into account your strengths and the terms and conditions of employment with this new employer to decide whether email negotiating your salary is best for your individual situation.

Compensation is more than your base salary (other perks to be negotiated)

Sometimes there is little or no room to negotiate the base salary. This could be due to budget constraints, company salary levels, or older employees. If so, try to negotiate a higher base salary first. Then move on to other negotiable items in your reward package.

Remember that many of these benefits or incentives do not have clear tradeoffs or equivalent conversions. For example, home-based services may equate to a lower base salary of $ 3,000. An early salary check can also correspond to 5 more days of vacation. It all depends on your priorities.

Here is a list of benefits you can negotiate:

  • Company shares
  • Even more vacation
  • More due to illness
  • Early performance review
  • Travel Privileges
  • Training grant or professional development grant
  • Early performance review
  • Company car
  • Signature bonus
  • Relocation allowance or assistance
  • Tuition reimbursements
  • Training certifications
  • childcare
  • Gym membership
  • Expense account

Don't ask about the sun, moon, and stars

Negotiating a salary effectively takes some thought and care. There's a lot to ask about. But don't be greedy. Remember, you will be working with these people soon. So don't make yourself feel like you're taking advantage of it.

Attorney James Goodnow, Fennemore Craig's personal injury attorney and negotiator, says

“Economic factors aside, the person you are negotiating with needs to feel validated. Indicate that you understand his position. Remember, if any of you feel bothered or question your negotiations, they are less likely to be inclined to cooperate with you. This is not how you want to start a relationship. "

Not all aspects of the job offer are negotiable. For example, if the company doesn't offer childcare or childcare allowance, your chances of getting one are slim. The reality is that the benefits you may receive will depend on several factors including the seniority of the position you are applying for, the corporate structure of the company, and its budget. Remember, your best source for what and how much is negotiable is a source if you can cultivate one.

Examples of salary negotiations

Now let's look at examples of salary negotiation emails to help you start your new job with better pay.

Below are template scripts that you can use to request a higher salary from some negotiating positions. There are also salary negotiation email samples asking for a better job title and signing bonus.

Follow these templates to improve your results. Make sure to use them as an example to work from and adapt them to your individual situation.

1. Request for a salary request email

"Dear ,

Much of my career has been in , and the skills I've learned from this industry apply directly to the skills in (target job) ..

I know I am a great contributor to your team and I am excited to have the opportunity to prove it to you.

As requested, my expected wage is ($ _______) excluding benefits and incentives. This is based on the job description and average annual salary for that position. My requirements are negotiable and depend on several factors, such as career improvement and training opportunities. "

2. Negotiation based on salary market data


Thank you for offering me the job at (company name). The job description fits perfectly with my experience and career goals. I also look forward to being part of your company's growth plans.

I would like to discuss the base salary before you sign your offer. The requirements and What I have However, based on my contributions to previous employers and the average wage for the position, I respectfully ask you to review your original offer

The average annual salary for this position in our industry ranges from to so i believe an offer from I will be more in line with my qualifications and the requirements of this position.

Thank you again for your offer. I am sure we can find an arrangement that will be beneficial to both of us.


But be careful "Applicants often confuse current market quotas with professional responsibilities", says Scarth.

“If you managed 50 people on your previous job and the new job is managing 5 people, how can you go back and ask for more money? Market rates are just an average, they don't tell the 100 percent truth, ”she continues.

When you use this strategy, make sure that you are using a compelling oneWhy"To go with your request.

3. Receive a higher offer from another company

Only use this tactic when you are ready to walk away. And just when you really have another offer and are not just talking to the company.

Here is an email template from Michelle Riklan, Certified Resume Writer and Managing Director at Riklan Resources:

“Thank you for offering me this . I look forward to working with your team.

I would like to discuss the base salary before accepting your offer. While your company is my first choice, I received another offer with a higher base salary .

Nevertheless, I am more interested in working with your team and would be happy to accept your offer if you could reach this base salary. I estimate this amount may exceed your initial budget, but I am flexible and willing to negotiate with you to find a solution that will benefit both of us.

I am confident that I will make a great contribution to your team and hope that we can come to a mutually beneficial agreement.

With best regards,

Notice the words in bold, as this shows your willingness to work with the first company and to negotiate openly. In this scenario, it is possible that you will need to negotiate other compensation instead of a higher base compensation.

4. The total remuneration is insufficient based on the scope of the order

Sometimes you will find that the job description is not 100% accurate after several interviews. In this case, the initial job posting may be lower than what is appropriate based on the scope of work or skills required.

Thank you for giving me the chance to work as your new one . I welcome this challenge and look forward to working with you.

However, I have concerns about the compensation package you sent me. After several rounds of interviews, I realized that the actual job is a bit far from the original job description that I read when I applied.

While I have the skills and experience to perform well in this role, given the expected amount of work, I think the initial offering is a little on the small side. The position I will have is a challenging one So it will require someone who is dedicated and experienced in this area.

Because of this, I believe that the current offering will better meet the demands of the job if it is increased by more

I hope we can come to an agreement on this matter. Can we discuss this at our next meeting? Feel free to email me or get in touch so we can discuss this at a convenient time. Thanks for your consideration. "

5. Negotiate with your skills or previous accomplishments

This situation is the opposite of the previous one. In this case, your skills or previous performance are more than what you need for your job. In short, you are overqualified but you still like you for the position. You can use this to negotiate higher pay, better advancement opportunities, or an early salary review.

Here is an email template based on Josh Doody's work, Author of Fearless Salary Negotiation:

"Hello ,

I hope you had a great weekend!

I've thought about it Offer over the weekend and everything sounds good, although I'd like to discuss the base salary.

I think I am particularly well suited for this position, where I would add significant value From day one. I have a strong one Background and have built and managed teams of People. I am extremely good with clients and have taught short courses on relationship building and management. I have a and have successfully managed many business portfolios in the United States about the past .

I've worked with for over , and have experience with many of their partnership managers and their leadership team.

All of these qualities contribute directly to the core components of this particular position and so I am very much looking forward to the opportunity to work with them .

offered and I would be more comfortable if we could agree on that . I think this amount reflects the importance and expectations of the position for , and my qualifications and experience in relation to this particular position.

Thank you for your time and I look forward to talking to you on (.

All the best,


6. Ask for a better job title

Job titles are important when considering the future with your new employer and serious about your career path. So don't be shy if you ask for a better one.

The smaller the company, the better the chances of getting a better professional title. Startups in particular are not particularly picky about job titles. When it comes to larger companies, it's worth asking, but doesn't get your hopes up.

Scott Ledbury, Managing Director and Co-Founder of Slinky Productions, says,

“Ask your boss to define your job role and description, including how it relates to the hierarchy of the entire company. Get this document in writing if possible. This makes it easier for your boss to see what you do on a daily basis and how a more appropriate job title will affect your contributions to the company as a whole. "

Emphasize how having a more specific job title can help you align and set expectations with other departments and customers. Don't set up the request so that it's just about your resume and professional development - as they are not interested.

Here is an email template from Attorney Goodnow demonstrating the benefits of another job title from an employer's perspective:

“Thank you again for the offer. I can't tell you how excited I am about the opportunity to work with you and your team. I hope to get an answer back by tomorrow.

Quick question: is the job title set in stone?

While I understand why the current title exists, while reading through the job description I was wondering if another title would be possible that would fit a little better into the bill?

I certainly don't want to be difficult, but I think the title would be consistent with the position and its responsibilities, would adequately reflect my duties and provide clarity about the role internally and externally. "

7. Example of the email registration form

What if you can lose money with another company? More is happening than you'd expect. Employees can lose annual bonuses, year-end bonuses, performance awards, and even Christmas bonuses if they leave their current employer.

Is the money lost forever? Not really. Use this template to get all or some of that money from your employer.

"Dear ,

Thank you for giving me the chance to work in as your . I am excited about the prospect of working with such a promising team.

Before I accept your offer, I would like to discuss the compensation package. Please don't get me wrong, I am happy with the base salary and I think it matches the job description and average market salary. However, I am due to receive how from my current employer this year.

Moving to a new company would cost me , an amount I've worked hard for this year. To make this transition easier, I would like a signature bonus from to partially regain the amount I will lose.

I see a bright future , and I know I can make important contributions to your team.

Thank you again for this opportunity. I hope we can come to a mutually beneficial agreement.


They will only ask for 50% to 60% of what you are supposed to get. This means that your future employer will feel that you are not putting 100% of the burden on them. Just negotiate for the rest of what you will lose in terms of vacation vacation and other non-monetary incentives.

You can find more helpful e-mail strategies and time-saving tips in our free e-book,The Ultimate Guide to Inbox Zero Mastery:

Negotiate with caution

All of these salary negotiation email templates have one thing in common: They don't ask for anything. The tone is polite and somewhat curious.

Remember, you are trying to start a conversation with the mindset that your future employer is not out to cheat you. You want to make a sensible request while aiming for a professional result.

If everything is to your liking, make sure it is all in yours New Contract. Happy negotiate!